Best 20 Webinar Software Every Host Should Know in 2026

As someone who often hosts and attends countless virtual meetings, I understand how important accurate webinar software is. The reliable platform is not just about streaming a presentation; it connects people, boosts business revenue, and significantly improves work efficiency.  

Whether you are selling, training, or teaching, the appropriate webinar tool can actually make a big difference and help you to make the most from your virtual sessions. In fact, the stats show that 78% of B2B marketers believe webinars are the best way to generate leads and reach wider audiences.

Thus, in this blog post, I’ve gathered the names of the 20 best tools that simplify hosting, enhance audience engagement, and deliver fruitful results. So, let’s explore the list together! 

Quick Snapshot of Webinar Software: My Top Pick

After exploring numerous platforms, I’ve found a few that truly stood out in my workflow. Zoom supported smooth client meetings, Zoho worked well for team training, and Livestorm delivers a clean product demo. 

Therefore, here I mentioned the names of all 20 platforms that have become my saviors lately. Take a look attentively, comprehend their functionality, and find out your perfect match! 

Webinar Software Name	Best For	Monthly Pricing Details
Zoom	Large-scale video conferencing (mostly where attendees can listen).	$89
Zoho	Marketing, Lead-Generation, Education, and Training	Free trial for 14 days, and the plan starts from $14
Livestorm	Product Demo, Generate Leads, and Educational Events	Free plan available, and the unlimited access plan starts from $105
Crowdcast	Live Video Streaming	Free trial for two weeks, and the plan starts from $49
Adobe Connect	Boosting engagement in virtual conferences	Free trial for 30 days, and the plan starts from $190/annually
Webex Webinar	Large enterprises, especially in sectors like healthcare, government, and finance.	Free version available; to upgrade plan starts from $144/year
ON24	Manage sophisticated, data-driven virtual events	Didn’t disclose publicly
WebinarNinja	Teaching, Marketing, and Sales	Free trial for 14 days, and the plan starts from $0.60 (per attendee)
BigMarker	Interactive webinars, Lead Generation, and Boost Engagement	Didn’t disclose publicly
WebinarGeek	Live, Hybrid, and On Demand Webinar Software	Free trial for 14 days, and the plan starts from $65
Demio	All-in-one virtual events are highly focused on automation, data-driven insights, and participants’ interaction.	Free trial for 14 days, and the plan starts from $196 (150 attendees)
eWebinar	Webinar Recording Software	Free trial for 14 days, and the plan starts from $99 (level 1)
Digital Samba	Marketing, Teaching, Training, and Compliance with GDPR	Digital Samba: Free (For Daily Use), and Digital Samba Embedded: $0.0030 (per minute)
GoTo	Large-scale, professional online meetings	Free trial for 30 days, and the plan starts from $62
WebinarJam	High-conversion and scale-focused live virtual events.	Free trial for 14 days, and the plan starts from $39
Goldcast	B2B businesses that want high engagement and sales.	Didn’t disclose publicly
Airmeet	Large-scale, interactive, and network-driven online meetings.	Plan starts from $167 (premium)
ClickMeeting	Product Demo, Training, and Organizing & Managing Periodic Virtual Events.	Free trial for 14 days (25 attendees)  Live: $26 (For 25 attendees)  Automated: $42 (For 25 attendees
YouTube Live	Brand Awareness, Content Marketing, and Lead Generation	Free to stream from your channel
Facebook Live	Boost the reach and Engagement of Businesses.	Free to use

Therefore, after knowing the names of the best 20 webinar softwares, let’s move to the next section and comprehend their functionality, limitations, and plans comprehensively. 

What are the 20 Best Webinar Software?

Below, I have illustrated the detailed information about the tools with their pros, cons, and pricing details precisely. Give a quick read. 

The first name on my list of the best webinar software is Zoom. It is one of the prominent tools that support webcasting. With the help of its advanced features, I easily host a branded event, invite up to 100+ panelists, and most importantly, contact attendees through chats, polls, and Q&As. 

Furthermore, this amazing tool is considered one of the cost-effective webinar solutions for small businesses, students, or any individual with a moderate budget. 

Pros	Cons
Helps host large events and a variety of webinars.	This tool does not have a breakout room option; it is only available in Zoom Meeting.
Depending on the license purchased, the user can invite up to 500 to 1 million attendees.
This platform supports both hybrid and remote work effectively.
Its built-in AI feature assists in summarizing the important meeting points, drafting follow-ups, and planning next steps.

Plans	Monthly Pricing Details	Yearly Pricing Details
Basic	Free	Free
Pro	$16.99	$13.33
Business	$21.99	$18.33
Enterprise	Didn’t Disclose Publicly  (Visit the Site)	Didn’t Disclose Publicly  (Visit the Site)

Zoho webinar software is a web-based platform that is widely used to host online webinars, meetings, and virtual conferences, ensuring the digital security of both the host and the attendees. 

Interestingly, this tool can be used for multiple purposes, such as marketing, sales, teaching, training, business, and collaboration with other companies. Moreover, its interactive features, like screen sharing, live polls, and Q&A threads, help to foster the overall proceedings of webinar sessions in different spheres.

Pros	Cons
The platform provides a user-friendly interface for both hosts and attendees.	Many users find Zoho a little expensive to host large events.
Its free-tier plans come with amazing features that make this tool perfect for students and small businesses.
You can customize sessions according to your preferences, from creation to post-event.
The platform offers deep integration with other Zoho products, reducing the cost of consolidating tools.

Plans	Monthly Pricing Details	Yearly Pricing Details
100 Webinar Attendees	Free	Free
Standard	$9 (25 Attendees)	$8 (25 Attendees)
Professional	$19 (25 Attendees)	$16 (25 Attendees)
Enterprise	$79 (500 Attendees)	$66 (500 Attendees)

Livestorm is a browser-based platform that is especially designed for hosting robust webinar sessions without any difficulty. Notably, this outstanding tool promises 181% return on investment from significant lead generation and live events. 

Additionally, from 1:1 meetings and webinars with hundreds to company-wide seminars, you can host any kind of conference meeting in just a few clicks. Remarkably, the present time spent percentage on event administration through this platform is 80%.  

Pros	Cons
This platform is web-based, so you can access it anywhere, anytime.	Livestorm does not have any Mac video editing software, which means you need to separately employ a third-party application for this.
It delivers features like a live chat panel, a voting poll, and a Q&A session, fostering engagement rate.
With the help of its automation option, you can schedule your meeting and get timely reminders and notifications.
It offers budget-friendly subscription plans, making it a convenient option for all kinds of businesses.

Plans	Monthly Pricing Details	Yearly Pricing Details
Pro	N/A	$105
Business	N/A	Not Disclosed Publicly (Visit the Official Website)
Enterprises	N/A	Not Disclosed Publicly (Visit the Official Website)

Crowdcast is the most trusted webinar platform, especially for content creators and community builders. It provides a simple yet instructive landing page, allowing hosts and attendees to register in just one click.  

Moreover, it helps me to design and timely change my virtual conference stage’s background, logo, and branding procedure according to my content without any difficulty. 

So, if you are someone who is looking for an alternative to traditional platforms like YouTube Live or Facebook Live, this tool can be your perfect match. 

Pros	Cons
This tool is a web-based platform that does not require any downloads to operate.	The live conversation option has a set limitation of only four participants.
It has a built-in payment feature that accepts payments for the webinars within the platform.
This tool delivers the robust multi-streaming option.
Reviews suggest; its customer care is quite helpful and polite.

Plans	Monthly Pricing Details	Yearly Pricing Details
Lite	$49	$34
Pro	$89	$62
Business	$195	$136

Moving ahead, I have tried the Adobe Connect webinar software, and its compelling features left me stunned. By leveraging the advanced built-in tools, this platform not only boosts audience engagement but also improves the overall productivity of the workflow. 

Furthermore, it offers free templates for beneficial email marketing and timely reminders to boost the attendees’ time spent percentage. Besides, one of the best parts about this tool that I personally like is that multiple hosts can collaborate and organize a large webinar on the platform without any difficulty.  

Pros	Cons
This platform is an ideal option for corporate learning and training.	Adobe Connect has a cluttered sitemap, which can potentially take time to understand its functionality.
It offers flexible accessibility, which means it can be operated by any browser, as well as a mobile app.
The tool provides high-quality audio and video resolutions, depending on the internet connection speed.
It allows recording webinar sessions and sharing them with other outlets easily.

Plans	Monthly Pricing Details	Yearly Pricing Details
Lite	$49	$34
Pro	$89	$62
Business	$195	$136

Webex is one of the perfect solutions for large enterprises that often require a platform for virtual conference sessions with thousands of attendees. It delivers a clear video and audio throughout the long meetings. 

Also, I can easily switch from calls and file sharing to downloading a shared PDF and chat panel without facing any sort of frozen screen or glitches. Remarkably, I’m amazed that there has been no technical issue during my webinar with a hundred attendees. 

Pros	Cons
This tool contains an easy-to-navigate sitemap, helping users to scroll through it easily.	Small businesses or individuals with a moderate budget may find its pricing a bit expensive.
It enables end-to-end encryption security, ensuring a safe place for sensitive or confidential events.
Features like AI-assistance, polls, and breakout rooms enhance the engagement percentage and time attendees spend.
This webinar software offers large-scale capabilities.

Plans	Monthly Pricing Details	Annual Pricing Details
Webex	Free	Free
Webex Starter	$14.50	$12 (Buy 5 or more and get 6 months free)
Webex Business	$25	$22.50
Webex Enterprises	Not Disclosed Publicly (Visit the Official Website)	Not Disclosed Publicly (Visit the Official Website)

ON24 is one of the compelling tools that not only allows you to host a virtual conference with hundreds of attendees but also helps to foster lead generation. What I’ve found good about this platform is, it delivers on-demand captioning and live global support, making it an ideal choice for organizing international events. 

Notably, with the advanced features and result-driven attributes, ON24 has accelerated the revenue of numerous leading businesses in the market. For instance, Gene Lanzoni, vice president of Guardian Life Insurance, states that by leveraging the services of this platform, their revenue has increased by 92%. 

Pros	Cons
This platform provides robust features to enable easy and fruitful large-scale virtual webinars.	Users often face technical issues, such as the screen freezing at the time of sharing, unclear audio, and slow response.
It allows customization of the conference stage according to the business requirements.
This tool provides a comprehensive analytics record to track user engagement, generate insights, and examine attendees’ performances.
Helps to save a fixed format for certain events, facilitating future meetings.

Pricing Plans

ON24 does not disclose its pricing publicly; you need to visit its official website and request pricing details based on your business or requirements.

Moving to the next option, I have mentioned WebinarNinja on my list of the best webinar software. Just like its name, this platform is quite promising and beneficial for almost every size of businesses. 

It offers both live and deferred (automated) virtual conference options with stable audio and video, even on slow internet connection speeds. Moreover, this tool streamlines the workflow and attendees’ participation with the help of some advanced features like email automation, schedule pools, and the rest. 

Pros	Cons
This tool contains a user-friendly interface that helps an easy navigation and accessibility.	WebinarNinja has limited language support.
Its customer service is quite helpful and responsive.
The platform comes with budget-friendly subscription plans.
Allow the host to organize a virtual conference with more than hundreds of attendees at a time.

Plans	Monthly Pricing Details	Yearly Pricing Details
Trial	Free for 14 days	Free for 14 days
Subscription	$0.60 (per attendee)	$0.30 (per attendee)

BigMarker is a comprehensive suite that offers numerous beneficial tools to conduct virtual meetings with hundreds of attendees. I like how the setup menu of this platform lets me customize everything, from the landing page and webinars, and email, fostering the overall work efficiency.

Additionally, the tool gives me complete control in my hands, as I can personally choose which options I want to give active attendees. For instance, dial-in, conference calling, Q&A capabilities, and more. 

Amazingly, Forbes Advisor has given a 4.2-star rating to this tool, considering its customer service, AI-assistance, features, and pricing.

Pros	Cons
Provides a robust and customizable landing page and webinar stage	There are several technical issues, like unclear audio, glitches, or screen freezing while conducting live sessions.
It comes with an intuitive interface, boosting business engagement.
The platform delivers advanced email marketing features.
Platforms’ customer service is helpful and responsive.

Pricing Plans

BigMarker does not disclose its pricing publicly; you need to visit its official website and request pricing details based on your business or requirements.

WebinarGeek is an amazing tool that not only helps me create a webinar screen with a hundred attendees in minutes but also delivers HD-quality video and clear audio during the session. 

It also supports multiple configurations like slideshow, screen sharing, downloading files, and switching tabs without any technical difficulties. Additionally, I appreciate its analytics dashboard and how it helps me track individual activities, engagement rates, and drop-off points. 

Pros	Cons
WebinarGeek helps to create a virtual conference with up to 5000 participants.	There is no free plan available for this tool.
It supports live, hybrid, and automated webinars.
The platform offers SEO settings for the registration page.
It fosters integration with almost 6000+ other outlets like Zapier, Salesforce, and many others.

Plans	Monthly Pricing Details	Yearly Pricing Details
Basic	$85	$65
Premium	$125	$85
Enterprise	N/A	$349

Also Read: 10 Best Word Processing Software in 2025: Advanced Editing and Better Formatting

Additional List of Webinar Software 

Here, I have included more options so that you can explore further platforms, compare features, and make an informed decision for yourself. 

S.No	Webinar Software	Pros	Cons	Annually Pricing Details
11.	Demio	The platform promises a 3X webinar conversion rate and a 15% increase in attendance rate. It offers several engagement tools like live chats, Q&A, and polls to increase audience interaction.	Its pricing seems quite expensive for small businesses.	Premium: $196 (For a 150-attendee room) Starter: $45 (For a 50-attendee room) Growth: $80 (For an 80-attendee room)
12.	eWebinar	This tool supports turning recorded sessions into automated webinars, improving watch time, attendance, and engagement rate. Enhance your video presentation with the help of 20+ tools integration like live chats, feedback options, polls, and more.	It requires a mandatory app download procedure that might seem a limitation for many attendees.	Level1: $99 Level2: $199 Level3: $299
13.	Digital Samba	This tool is completely hosted in Europe and doesn’t require any login process to conduct meetings or virtual conferences. It delivers robust security for private and confidential meetings.	The platform has limited customization features.	Digital Samba: Free (For Daily Use) Digital Samba Embedded: $0.0030 (per minute)
14.	GoTo	This is an AI-powered cloud space that offers 100+ advanced features, fostering webinar efficiency. It boosts collaboration with built-in tools like screen sharing, training, remote work, and more.	There can be technical glitches like poor video quality and unclear audio when internet speed is slow.	Reach: $62 (For 500 participants and 1 organizer) Elevate: $269 (For 1000 participants and 3 organizers)
15.	WebinarJam	Helps conduct meetings for up to 5000 participants with 6 organizers. Delivers robust device compatibility.	There is no free trial for this tool.	Starter: $39 Basic: $79 Professional: $229 Enterprise: $379
16.	Goldcast	It is an all-in-one solution to organize events with features like email marketing, registrations, and post-event access. The platform offers several AI-powered tools to edit videos for quick overviews and social media posts.	The mobile version contains a cluttered layout.	Not disclosed publicly.
17.	Airmeet	The platform helps host webinars with up to 100,000 attendees. It provides real-time analytics to monitor meetings and participant performance.	Features like content repurposing and advanced analytics are restricted to higher tiers.	Premium Webinars: $167
18.	ClickMeeting	The platform provides a user-friendly interface with robust stability. It allows streaming to other outlets like Facebook and YouTube.	Participants face unclear video/audio issues during sessions.	Trial: Free (14 days; 25 attendees) Live: $26 (For 25 attendees) Automated: $42 (For 25 attendees)
19.	YouTube Live	The platform is free to stream from your channel. It provides high-quality video streaming with excellent audio.	It lacks engagement features like registration forms, follow-ups, and more.	Stream From Personal Channel: Free Live TV Channel: $82.99/monthly
20.	Facebook Live	Allows conducting live streams with a wide audience that can interact in real-time. It is completely free to use.	It has a limited screen-sharing option.	Stream: Free

That’s it! Here, I wrapped my recommended webinar software. Examine their features, pros, cons, and pricing attentively to pick an appropriate tool for yourself. 

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How to Choose Reliable Webinar Software?

To opt for an appropriate tool, you must be specific about your requirements and budget, then evaluate features, offerings, accuracy, and more accordingly. Thus, check out the pointers below to comprehend these factors more thoroughly. 

1. Identify Your Requirements: Determine whether you are conducting a webinar for lead generation, training, teaching, or any other purposes. This will help to understand which online webinar software suits you best. 

2. Be Certain About Budget: There are numerous options available on the internet, but it is essential to comprehend pricing and offerings before making any purchase. So, take a free trial (if available), explore different plans thoroughly, and then make a decision. 

3. Compare Essential Features: Each best webinar software offers numerous beneficial options to streamline business workflow. Take your time, evaluate features like user-interface, interactive tools, integrations, and audio/video quality, and determine what’s best. 

4. Consider Security and Support: Choose a platform that ensures the security of the online data of both the host and the participants. Also, check whether the platform provides password-secured virtual conference sessions to maintain the privacy of your confidential meetings. 

5. Verify Device Compatibility: Virtually gathering thousands of people at one stage requires robust accessibility. Ensure the tool works from any kind of browser and device, so that participants can join the webinars anywhere, anytime. 

In a nutshell, the right webinar software is that which aligns with your requirements, budgets, goals, and technical skills. Always test the tool with a free trial before coming to any conclusion. 

Bottom Line 

Wrapping up! Once hosting virtual events used to feel overwhelming for me, managing so many tools, facing glitches, and low interaction from participants was entirely hectic. However, after thorough research, I found the right platform that not only connects me with thousands of attendees at a time, but also fosters my productivity and business revenue. 

Accordingly, the mentioned 20 tools in this blog post can do the same for you. With the help of their AI-powered features and robust assistance, you can grow confidently. 

So, what are you waiting for? Shortlist some of them, compare them attentively, and start hosting like an expert! 

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Frequently Asked Questions

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