Nonprofit Accounting Software: Consider 15 Options with Great Features and Affordable Pricing!

Ever since nonprofit organizations have witnessed growth in the economy, the need for nonprofit accounting software programs has become a necessity for fund management, detailed analytical reports, automation, and budgeting tools. 

Not only limited to operations, the benefits of these software programs can also be seen in decision-making, leading to the numerous software programs available in the market. 

To help cut down my accounting management burden, I have tried and tested 15 non-accounting softwares available in the market. Go through them and bookmark the ones that better align with your business model needs.

ZipBooks

ZipBooks is considered the best nonprofit accounting software, and thus, it tops our list here. This accounting platform boasts a simple yet highly user-friendly interface. 

Whether a beginner or a pro, everyone can use the dashboards comfortably once accessed. ZipBooks relies on keeping things convenient yet practical, eliminating all the superficial sophistries. 

Website	ZipBooks
Key Features	Complete and simple accounting One-time and recurring billing Access to thorough reports and practical insights Smart & automated expense tracking
Free Trial	Available
Plans & Pricing	Starter: Free Smarter: $15/month Sophisticated: $35/month
Operating System	macOS, iOS, Windows, and Android

Wave

Wave is counted among the most practical yet free accounting software for nonprofits. It features only two plans, where one is for free users while another for those who would like to upgrade key features with a periodical paid subscription. 

The pro version helps non-profit organisations manage more advanced and sophisticated accounting tasks easily without losing numbers in the process. 

Website	Wave
Key Features	Pro invoicing Faster payment processing Well-organised accounting facility Easy donation tracking Advanced fund management features Secure online payments Easy-to-understand reports Genuine & digestible insights and metrics
Free Trial	Available
Plans & Pricing	Starter: $0 Pro: $190/year
Operating System	macOS, iOS, Windows, Android, Linux, etc

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MoneyMinder

Specifically built for NPOs, MoneyMinder is the right free nonprofit accounting software for everyone who is looking for a perfect system to manage donors, memberships, and volunteers. 

The best part is that it boasts multiple advanced features, designed to aid nonprofit accounting and fund management. Integration of this system reduces administrative burden, enabling the organisation to function smoothly.   

Website	MoneyMinder
Key Features	Restricted fund accounting Easy tracking of the donor and member Highly customisable financial reports Budgeting tools Payment reminder automation
Free Trial	Available
Plans & Pricing	Free Edition: $0 Paid Edition: $299/year
Operating System	Accessible over the internet (SaaS)

Zoho Books

ZohoBooks is not specifically a non-profit accounting software. It can be used by all types of commercial and non-commercial organisations. It is due to its versatile and flexible features that serve all organisations with major accounting tasks alike. 

If you face difficulty initially in leveraging the platform due to a steep learning curve, approach the support team for quick and insightful guidance.   

Website	ZohoBooks
Key Features	All-in-one accounting suite Comprehensive gear (or tools) Ease invoicing, expense, tracking, and bank reconciliation Detailed and meaningful reporting capabilities Automation of bank feeds Compatibility with other Zoho products
Free Trial	Available
Plans & Pricing	Free: $0 Standard: $15 Professional: $40 Premium: $60 Elite: $120 Ultimate: $240
Operating System	Accessible over the internet (SaaS); thus supports all systems

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GnuCash 

The next item on our list of not-for-profit accounting software is GnuCash, which is a completely free, open-source program. This downloadable application wasn’t initially built keeping in mind nonprofit groups. However, its cutting-edge features and ease of fund accounting management have made it popular even among people working for a higher cause. 

Website	GnuCash
Key Features	Facility of double-entry accounting Easy fund management Smooth budget tracking Easy-to-understand financial reports Multi-currency registration Ease of use User-friendly interface
Free Trial	Available
Plans & Pricing	No plans and completely free
Operating System	Linux, Windows, and macOS

Springly

Primarily, Springly is a small nonprofit accounting software that can streamline key accounting processes, helping NPOs grow faster. Using this program, users can easily manage various aspects, including memberships, events, and donations. 

If a volunteering group depends on fundraising, this is the right tool for financial assistance. Hence, this is a best solution for all your essential needs, typically related to fundraising, accounting, communication, website, and membership.  

Website	Springly
Key Features	Smooth event management Reliable fund & membership accounting Online donation management & tracking Fast and secure communication facility Flawless payment processing
Free Trial	Available
Plans & Pricing	Liberty: $0 Serenity: $45/month Professional: $119/month
Operating System	Powered by the SaaS delivery model

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Adminsoft Accounts 

Adminsoft Accounts accounting software for nonprofits organisations is the best, totally free and easy to use. Its interface is highly responsive, interactive, and user-friendly, providing a smooth and satisfactory user experience.  

However, its dashboards and analytics might feel outdated for some users. Furthermore, the program supports a double-entry accounting system, ensuring that all data is accurate and doesn’t show inaccurate figures. 

Website	Adminsoft Accounts
Key Features	The facility of double-entry accounting Easy control over invoicing, payroll, and stock control Fund accounting features tailored for non-profit requirements Comprehensive and customisable financial reports Multi-user facility available
Free Trial	Available
Plans & Pricing	Free to use | no platform charges
Operating System	Windows 7, 8, 10, & 11

MIP Fund Accounting  

If you are looking for a perfect free accounting software for nonprofits, MIP Fund Accounting is another name to think about. This is a great application for not just fund management, but also human resources, and comprehensive reports’ production for periodical evaluations of expenses. MIP works by reporting individual funds from separate and multiple sources. 

Website	MIP Fund Accounting
Key Features	Easy scalability Hassle-free track of every dollar received or spent Highly conducive accounting space for NPOs Robust core functionality (general ledger, fund accounting, budgeting, grant reporting, etc.) Cutting-edge reporting and budgeting capabilities Seamlessly integrated and configured dashboards
Free Trial	Available
Plans & Pricing	Not available on the website | connect with the support for customised plans
Operating System	Cloud-based SaaS solution

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Aplos

Aplos is the next software for nonprofits accounting & bookkeeping. According to the official website, this system is used by over 65,000 people for their day-to-day nonprofit fund management needs, including receivables and expenses.

The tool supports the fundamental principle of double-entry accounting. It helps keep irregularities in records at bay. Additionally, not just practical and simple, Aplos is reasonably priced, too.   

Website	Aplos
Key Features	Online donations Reporting Contribution Management Fund accounting & meticulous journal entry Regular updates All-in-one solution for NPO accounting
Free Trial	Available for all plans
Plans & Pricing	Lite: $39.50/month Core: $64.50/month Advanced: $229/month
Operating System	Cloud-based access, reliant on SaaS technology

Cougar Mountain

One of the best accounting software for nonprofits with high capability and scalability is Cougar Mountain. It is endowed with a user-friendly interface and responsive layout, offering its clients the flexibility to use the system across all screen types. 

Next, users can easily produce custom reports and even edit the existing ones as and when required. Cougar Mountain provides a cutting-edge integrated environment to ease monumental bookkeeping within large NPOs. 

Website	Cougar Mountain
Key Features	Powerful and secure on-premises accounting solution Specifically designed for non-profits and small-to-mid-sized businesses.  Comprehensive and transparent fund management features Works on a pay-as-you-go model   Simple and efficient
Free Trial	Available
Plans & Pricing	Not available on the website | Request a Quote
Operating System	Windows

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Fund EZ

Operating on the market for over 20 years, Fund EZ is an advanced and functional nonprofit accounting software. From small to large, all types of noble-cause organisations can leverage this platform and its comprehensive features. 

The most crucial aspect of this platform is that it is easy to install and use. Although its pricing isn’t publicly available, Fund EZ’s official website claims that its plans are highly reasonable compared to the rivals. 

Website	FundEZ
Key Features	Easy to use Facility to configure key entries in your way Affordability  Better resource management  Trustworthy automation in the report generation No human errors
Free Trial	Available
Plans & Pricing	Not publicly available, connect with the support
Operating System	Windows

GMS (Grants Management Systems) 

GMS is a paid cum free non profit accounting software, which allows its users to manage funds from grants in the most effective way possible, thanks to its custom-made features, built to capably handle this domain.

There is little to no downtime, so NPOs don’t have to feel stuck in the middle of adjusting accounts for major receivables. 

Website	GMS
Key Features	Leading accounting solution for grant management  Specially designed for a nonprofit organisation  Best for handling contracts related to grants  A solution from experienced professionals
Free Trial	Available
Plans & Pricing	Make a purchase request
Operating System	Windows 10 or higher

OneNEP Financials

OneNEP Financials is a cutting-edge free accounting software for small nonprofits. This product is built by Microsoft, one of the most eminent tech giants in the industry. 

The OneNEP software is powered by Microsoft Dynamics NAV, allowing users to make time and expense entries easily without any hassle. To use this platform, one just needs a working device and a strong internet connection, as the service is accessible over the internet. 

Website	OneNEP Financials
Key Features	Simple and easy to use User-friendly interface  Powered by Microsoft technology Robust security Integration with other Microsoft products  Highly compatible with Bing
Free Trial	Available
Plans & Pricing	Free
Operating System	Cloud-based solution

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QuickBooks

QuickBooks is another non profit accounting software free of exorbitantly-priced subscription-based access, as the platform offers four very affordable plans. Every type of NPO can benefit from this system, as it provides easy-to-understand and highly responsive dashboards, automatically adjustable under the provided screen dimensions. 

Furthermore, as your organisation’s needs grow, this accounting platform is also capable of adjusting to the required scale with additional charges. 

Website	QuickBooks
Key Features	Easy expense organisation Detailed budget tracking High scalability and customisation  Instant updates for expense tracking  Donation acceptance made easy  Super compatibility with other applications like Fundly or DonorPerfect.
Free Trial	Available
Plans & Pricing	Simple Start: $19/month Essentials: $37.50/month Plus: $57.50/month Advanced: $137.50/month *prices subject to change due to discounts
Operating System	Windows

Xero 

The last but the best nonprofit accounting software is Xero, coming with multiple features to make NPO accounting easy and efficient. Its tagline says “Get back to what you love with Xero.” 

Its true implications can be found in the context that this platform eases accounting hassles for nonprofits so that they can focus their attention, energy, and resources somewhere else. Ultimately, Xero helps organisations achieve more in the right direction for a higher cause. 

Website	Xero
Key Features	Simple & easy accounting application Seamless management of bill payments  Fast expense claim settlements  24/7 bank connections  Quick payment acceptance  On-the-go project tracking  Accurate and fast bank reconciliation
Free Trial	Available
Plans & Pricing	Starter: $29 Standard: $46 Premium: $69
Operating System	macOS & Windows

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How do you Find the Right Nonprofit Accounting Software for Your Organisation?

If your organisation wants to find the best accounting software for non profits to make fund management easier, follow simple tips, such as defining needs in advance, conducting complete research, analysing prices, trying free plans, etc. The advice is elaborated below for your reference. 

1. Define Your Needs: Specify your needs, goals, and features you are looking for in an NPO accounting solution. It is important to reduce your expectations to a narrowed-down list to make an informed decision quickly without suffering from decision fatigue. 

2. Research Thoroughly: Before coming down to a solution, make sure you have gone through all the available options on the market. Compare one solution with another and find out which one is the best. A comprehensive comparison helps avoid bad choices, enabling the decision-maker to find the right platform. 

3. Compare Prices: Don’t forget to go through quotes from different accounting software providers. It will help you learn which one is most pocket-friendly. However, make sure that you don’t compromise on quality due to affordability. 

4. Go for Free Trials: Many people don’t even try the software for free, even though a 30-day typical free trial is available. Free trials are important as they help new users learn practically if the software is the right choice. So, don’t pay right from the start. First, explore with the free plan. 

5. Start with the Monthly Subscription: Only subscribe to a monthly plan if it is an option. However, most software solutions are accessible with yearly subscriptions. With a monthly subscription, you won’t feel locked in if you would like to switch to some other system after some time. 
6. Features and Functionality: Consider all the software products available on the internet and compare their features and functionality so that you can learn which solution showcases the highest suitability! 

7. Customer Support: Finally, pay attention to the support quality as well. Make sure that the company offering a nonprofit accounting solution also ensures 24/7 support faculty, so that you never find yourself stuck due to the absence of technical assistance. 

Finally, see that your accounting software also offers a hassle-free data export and import facility, so that when you want to switch somewhere else or use the data from the previous platform, there is nothing to worry about. 

Seamless data integration facilitates pain-free onboarding and deboarding as and when required. 

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Conclusion 

So, there are many good nonprofit accounting software options on the market to consider. If you feel stuck and indecisive as to which one to pick, make use of the tips shared above regarding finding the right solution from a curated selection. 

The list here contains both free and paid options. If you don’t want to invest in paid subscriptions right away, try free programs or free trials until you need to expand the capacity for advanced features!  

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